Grants and Research Committee: Project Proposal Announcement

ASPE Membership,
I hope everyone has enjoyed a glorious summer and returned home from ASPE 2012 with lots of great ideas and great contacts.  Well, now is the time to put those ideas down on paper, pick up the phone and make those calls to your SP colleagues.

The ASPE 2012 G&R Project Proposal Application is here in ASPE NEWS and will explain what is needed to apply for the up to $6000 that is available this year for a ASPE sponsored research or innovation project.   
Let me know if you have any questions.  The committee looks forward to reading your applications. This year we are giving priority to proposals that focus on interprofessional health care and/or communication skills.  Good luck!!

Cate Nicholas, MS, PA, EdD, U of Vermont
Chair of Grants and Research Committee

Request for Proposals (RFP)
Proposal Due Date:  10/01/12

Overall goal of ASPE Awards:

The overall goal is to provide incentive awards to current ASPE members for unique research studies or development projects that extend our knowledge about the effective use of Standardized /Simulated Patients (SP) in Health Science Education.  All studies/projects must be consistent with ASPE’s mission and goals. Studies to identify best practices in SP education are particularly encouraged.

ASPE is the international organization for professionals in the field of SP methodology. ASPE is dedicated to:

  • Professional growth and development of its members
  • Advancement of research and scholarly activities related to SP-based education
  • Establishing best practices in SP-based education
  • Fostering patient-centered care                              

Amount of Funding: Up to $6,000 per award

Period of Funding: January 1, 2013 thru December 31, 2014

Proposal Due Date: Oct 1, 2012

 Award Notification: December 1st, 2012

Format for the Proposal:

The proposal should be prepared in a Microsoft® Word program or pdf. The components below should be MERGED into a SINGLE file for submission via email to Roblynn Sliwinski at and copied to no later than 10 pm (Eastern Time) October 1, 2012.  Multiple documents for a single submission will not be accepted. Confirmation of receipt will be sent via email.

Each proposal should include the following components in the order listed.

  1. Title page, including:
    1. Title of project
    2. Names of member(s), including all title(s), degree(s), and institutional affiliation(s)
    3. Contact information for the Primary Investigator or Project Director
    4. Contact information for the person responsible for management of the research account
  2. Brief, 300 word or less, summary of research or project
  3. A brief biographical sketch (not to exceed one page per person- sample format appended)  describing the qualifications of each Investigator
  4. A narrative (1800 words or less) of the research or project, including the following sections:
    1. An introduction describing the relevant background and significance of the research/project to the mission of ASPE
    2. The objectives, research questions, or anticipated project outcomes
    3. The methods or steps to achieve the objectives/outcomes
    4. Expected methods of analysis and/or evaluation
    5. Anticipated timeline
  5. References (not to exceed 15 relevant references)
  6. Any existing measures that are anticipated for use in the research/project (i.e., survey, data forms, evaluation tools, checklists, etc.).   If these tools will be developed as a major portion of the project, an narrative of the proposed content should be included.
  7. A statement declaring whether the research/project will involve human subjects.  If human subjects are included, the status of permission from the appropriate Human Subjects Review Board must be stated (approved, exempt, pending).  Funds will not be disbursed until confirmation of IRB approval (as applicable) is received.  (PI must forward the IRB approval within 12 weeks of the grant award)
  8. Detailed budget request with justification, including the following sections: (see sample budget format appended)
    1. Direct costs for standardized patients
    2. Supplies
    3. *Consultant wages
    4. **Travel
    5. Communication
    6. Equipment
    7. Misc
  9.  Letter of support from the Principal Investigator’s direct supervisor which includes a  statement that the supervisor supports the PI’s involvement in the project.

*Funds are not available to support individual faculty/staff salary.
**Funds are not available for travel to conferences or meetings to present findings.
NOTE: No indirect cost recovery (ICR) or facilities and administration (F&A) costs are covered by the ASPE grant award.

Criteria for Evaluation
All research/project proposals will be evaluated by members of the ASPE Grants and Research Committee. The review criteria are listed below:

  • Primary Investigator, or other key project team member, is a member of ASPE at time of submission and throughout the entire funding cycle. It is preferred that the PI maintains active membership in ASPE throughout the project.  [NOTE: Current members of the ASPE Board of Directors and Grants & Research Committee are not eligible for the award and cannot be listed as co-investigators.]
  • We strongly encourage the inclusion of standardized patient educators/trainers as part of the research/development team.
  • The proposal follows the required format (includes all components, does not exceed word or budget limitations, etc.)
  • Demonstrates relevance to the mission of ASPE
  • Expected outcomes of the research study or project advance the field of standardized patient education and not merely the local institution.  Multi-institutional collaborations are encouraged. 
  • Expresses sufficient familiarity with recent developments in the field and provides a context for the research study or project
  • Relates to a specific question, problem, or hypothesis
  • Investigators are able and qualified to carry out the research/project
  • Timeline is realistic
  • Start-up funds are supported with evidence of long-term viability (if applicable)
  • Methodology is appropriate and clear
  • Budget meets the approved guidelines
  • Budget is cost effective
  • Priority will be given to projects that address interprofessional education and or communication skills.

Responsibilities of Award Recipients: (additional details will be provided in the award letter)

  • Award recipients will be required to submit updates every six months.
  •         June 2013 – brief written update
  •         Jan 2014 – one year report on progress  – includes update on budget
  •         June 2014 – brief update on the one year report
  •         Jan 2015 – full project report, including finalized budget information.
  • Briefly present a research/project overview to ASPE members at the 2013 and 2014 annual meeting*
  • Submit final research/project report no later than January 31, 2014
  • Provide final update to ASPE members at annual meeting in 2015
  • Acknowledge ASPE sponsorship in any dissemination of the study (see below)
  • Notify ASPE of any dissemination of the study, and provide copies of papers or presentations.
  • Provide a written summary of the completed research study or project for publication in the ASPE Quarterly

*NOTE: If the Primary Investigator is unable to attend an annual meeting during the award cycle, a substitute may present the information.

Acknowledgements for Publication:

Recipients should submit to ASPE a copy of any reprints of publication resulting from research activities supported by ASPE.  Any research published or presented that has received support from ASPE should have a citation as follows:

This work was supported, in part, by the Association of Standardized Patient Educators (ASPE). This [paper or presentation] does not necessarily reflect ASPE opinion or policy. 

Any questions or concerns regarding this RFP should be directed to:

ASPE Administration
Roblynn G. Sliwinski

Chair, ASPE Grants & Research Committee
Cate Nicholas,EdD, MS, PA

For information about the Association of Standardized Patient Educators and how to become a member, please go to:

Sample Format for Investigator Biosketch: (limit to one page per project team member)

– Name:                       

– Current Institution:

– Educational Background:  list all formal training, year of completion, degree or certification received. If you are currently enrolled in study, please list the institution and mark year as “current”

Name of school / institution Year completed Degree/ certification

– Describe current responsibilities in healthcare education.   Please detail any responsibilities that involve work with Standardized Patients (eg: trainer, case development, center administration, center staff, teacher utilizing SPs etc)

– List up to 10 of your most recent regional or national presentations* that highlight your work.   If none, please mark this section N/A

– List up to 10 or your most recent publications* that highlight your work.   If none, please mark this section N/A

*note: a history of prior presentations and publications are not mandatory to be considered for the project award

Sample format for Budget Request:

Category Item Detail Estimated Cost
Standardized patient Wages – 100 hours of work @$15/hour 


Standardized patient  Parking



Supplies Paper and copying costs



Supplies Reference book for study team   2 copies at $80 per copy 


Consultant fee Payment to statistician for assistance with final analysis     4 hours @ $50/hr 


Travel Travel for PI to visit collaborating institution     1 day trip 


Communication Long distance phone fees for monthly calls to update progress with study team 


Equipment Digital video camera to allow documentation of SP debriefing (camera to be shared by both institutions)


MISC Add anything else that does not fall into one of the above categories  


BUDGET JUSTIFICATION:  (note: each item listed above must be explained)


SP wages:  both participating institutions pay $15/ hour for SP work including training and portrayal.  This project will include ~ 100 hours of direct contact time with SPs.

SP parking:  one of the institutions has open ( free ) parking for SPs, however the other charges a flat $5 fee per day.    It is estimated that parking fees for 10 SP sessions will have to be covered.

Supplies:  paper/copying costs will cover training materials, checklists and some training manuals needed for sharing by the two institutions.  The current fee for copying is 0.05 per page for black and white and 0.15 for color copies.    We must supply paper for this project. We estimate that the manual will include ~80 pages (color) and 10 copies are needed.    Additional copying for checklists and training materials are included in the estimate.


NOTE: for an expensive single item (eg: camera) please provide some specifics on the make or model of the equipment

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