ASPE 2012 Submission Information

By the Conference Committee

CATEGORIES FOR SUBMISSION:

  • There are seven categories at the 2012 ASPE conference for which proposals may be submitted.
  • For each submission, please indicate the intended audience level:  Novice, Veteran, or All Audiences.

Workshop Sessions (350 Words)
Workshop sessions will be 2 hours in length and are intended to develop the skills, knowledge and personal and/or professional development of SP educators. Workshops should be interactive and may address topics such as the development of particular educational tools, how to undertake research initiatives, solving common problems, running efficient SP programs or projects, or any other shared interest of SP educators. Workshops should provide opportunity for hands-on or other interactive experience by participants. They should also focus on the acquisition of skills and knowledge through activities designed to promote participation, reflective discussion, and small group interactions. Workshop submissions must include an overview, rationale, workshop objectives and the planned format. They may also include up to five (5) references, which will be added in the Questionnaire section of the submission.

Presentation/Discussion Sessions (350 Words)
Presentation/Discussion sessions will be 90 minutes in length and are intended to provide a forum for consideration and discussion of ideas of interest to SP Educators. These sessions are interactive and generally include 1 to 3 presenters on a single topic, followed by group discussion (either large or small group). Presentation time will be 30-45 minutes, followed by 45-60 minutes of discussion. Interschool collaboration is encouraged. Presentation/Discussion submissions must include overview, rationale, session objectives, intended discussion questions and the planned format. They may also include up to five (5) references, which will be added in the Questionnaire section of the submission.

Training Technique Sessions (350 Words)
Training Technique sessions will be 1 hour in length, and include presentation, practice, and discussion. These sessions will provide presenters an opportunity to share training techniques, styles, and practices. Sessions may demonstrate the training of specific physical signs, symptoms, conditions or problems; novel SP situations or presentations; or general training techniques such as strategies for keeping SPs attentive, engaged, motivated and/or competent. Please note that the intent of these sessions is to actively demonstrate training styles or techniques, rather than to share specific case content. Participants should have time to practice techniques. Sessions should be designed to include some time for discussion. Training Technique submissions must include technique, rationale, objectives of session and planned format. They may also include up to five (5) references, which will be added in the Questionnaire section of the submission.

Research Proposals
ASPE Research sessions are intended to disseminate current research, both completed and in-progress.(See descriptions of each below). If you are involved in a research project we strongly encourage you to submit it for presentation at the conference. Not only does it provide a forum for discussion, it will encourage a greater proliferation of research projects among our membership. At the conference, research presentations will be grouped (by theme if possible). A moderator from the Grants & Research Committee will be assigned to each presentation. The moderator will offer feedback (verbal) to the presenter at the end of the session if the presenter is interested in receiving feedback. This will be established prior to the beginning of the session.

Mentoring 2012!  Once again the Grants and Research Committee of ASPE is offering pre- and post-acceptance mentoring for all research session submissions. If you would like to receive constructive feedback on your proposal either before submission and/or before presentation, contact ASPE Administrative Staff at aspe@aspeducators.org. You will then be contacted by a member of the Grants and Research Committee to support you in the submission and/or presentation process.

Research Completed (350 Words, not including references)
Completed research submissions are for research projects that are completed, allowing the abstract to contain complete data set and analysis. Completed research sessions will be 20 minutes in length: a 15-minute presentation of the study and its findings, followed by 5 minutes of discussion. All research submissions must include an introduction, methods, results and conclusions, with a maximum number of references being five (5). References will be added in the Questionnaire section of the submission. Tables and figures may also be included, and should be appropriately inserted in the submission.

Research in Progress (350 Words, not including references)
Research in Progress submissions are for projects that are still underway at the time of submission, with data still being collected and analysis not yet completed. Research in Progress sessions will be 20 minutes in length: A 15-minute presentation of the study, with preliminary findings, if any, followed by 5 minutes of discussion. All research submissions must include an introduction, methods, preliminary results and conclusions, with a maximum number of references being five (5). References will be added in the Questionnaire section of the submission. Tables and figures may also be included, and should be appropriately inserted in the submission.

Poster Presentations (350 Words, not including references)
Poster submissions are for innovations in programs or techniques, small projects or completed research studies.  A poster may be submitted in the following suggested sub-categories:

  • Use of SPs in Clerkships
  • High Stakes SP Assessment
  • Instructional Use of SPs
  • SP Training Techniques
  • Simulation
  • Faculty Development
  • Use of SPs in Nursing
  • Use of SPs in Dentistry
  • Use of SPs in Veterinary Medicine
  • Use of SPs in Allied Health
  • Use of SPs in Pharmacy
  • Non-traditional Use of SPs
  • Other innovations

Poster submissions must include an introduction, project description, outcomes and conclusions/discussion, with a maximum number of references being five (5). References will be added in the Questionnaire section of the submission. Tables and figures may also be included, and should be appropriately inserted in the submission.

The Grants and Research Committee will be presenting two awards for the most outstanding poster in each of the following areas:

  • Most Innovative SP Project
  • Most Outstanding SP Research Study

These awards will be determined by a panel of judges. The recipient of each award will be announced during the 2012 meeting.

NEW for 2012 – Snapshot Presentations (150 words)
Do you have an idea or innovation (e.g. a poem, narrative, reflection, song or scene) that you are eager to share but that might not fit current criteria categories? Maybe you might not need the amount of time allotted to other categories? Is this your first ASPE meeting or first time presenting? Snapshot sessions are 15 minutes long (10 minutes for your presentation, 5 minutes for audience questions) and will be presented in themed groups. Submissions should include an introduction, rationale, description of snapshot idea to be presented and discoveries with a maximum number of references being five (5). References may be added in the Questionnaire section of the submission.

INSTRUCTIONS FOR SUBMISSIONS

All submissions must be made using the 2012 ASPE Call4Abstracts online program. We are unable to accept faxed, mailed, or e-mailed submissions. Please note the following:

  • Please do not refer to, or list, presenter names or institution within the abstract.
  • Proposals must be in English.
  • Submissions for completed research, research in progress and posters can include tables, columns, graphs, etc.
  • All required fields must be completed to be eligible for review.
  • Presenting author and all co-presenters must register for the conference. Conference dates are June 3-6, 2012
  • ASPE reserves the right to reject any proposals that do not follow submission guidelines.

PROPOSAL REVIEW PROCESS

All proposals will have author/institution identifying information removed for peer review by 3 ASPE reviewers, using the following criteria:

  • Relevance and Interest
  • Comprehensiveness
  • Clarity
  • Organization
  • Originality
  • Format

PROPOSAL NOTIFICATION

Notice regarding acceptance will be e-mailed March 2012 to the lead presenter (first author) only. The notification will include information regarding audio-visual equipment available.

CONFERENCE PROGRAM

Abstracts will be published in the Conference Program as submitted, so please proofread your abstract for spelling and grammar before submitting it. No editing or spell-checking will be done by the review team.

RESOURCES

We recommend that you seek a preliminary review of your proposal from an institutional colleague or from an ASPE mentor, or download a Windows Media copy of the webinar: “How to Write an Abstract” by Karen Szauter, MD.

Note: Abstracts MUST be blinded in order to ensure fairness. This means you cannot identify or refer to presenter names or institutions within the body of the abstract. If this identifying information is placed within the abstract, ASPE reserves the right to reject the abstract. If you are unsure as to whether or not you are blinding your abstract correctly, please contact Cathy Smith at ASPE.abstracts@gmail.com

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